Provides advanced administrative support associated with office
operations. Performs a variety of complex administrative duties
such as word processing, managing calendars, compiling reports,
filing and answering telephones in a complex departmental
environment. Requires a higher level of knowledge and in-depth
understanding of complex and confidential departmental, Kaiser
Foundation Health Plan of Washington and/or Kaiser Permanente
information. Receives no instructions on routine work, general
instructions on new projects. This level requires a minimum of five
(5) years of job-related experience and initiative and the use of
independent judgment and discretion in non-routine matters.
Manages calendars, arranges appointments, meetings anticipating
organizational and leadership priorities. Plans travel itineraries.
May direct others in doing some aspects of this work. May answer
telephone inquiries, takes and relays messages and greets visitors
but usually directs others doing this work. Screens telephone
calls/visitors, refers to appropriate staff member. Explains
Departmental, Division and KFHPW policies and procedures in
response to inquiries. May provide information to top level
management and external customers or stakeholders in a manner that
requires in depth knowledge and understanding.
Plans, coordinates and implements space and equipment changes
for a large Department or Division. May operate a variety of office
equipment. May place orders for supplies and office equipment. May
be responsible for basic computer and software planning,
instruction and implementation for a broad range of staff.
Establishes/maintains complex departmental filing systems including
confidential departmental files and records.Directs others in
sorting and routing department mail. Reviews/screens manager's
mail, researches issues and provides recommendations.
Uses a variety of word processing software to type letters,
reports and presentation materials. Composes significant amounts of
correspondence on own initiative without supervisor's review. May
include confidential information. Performs desktop publishing on a
more routine basis. Proofreads documents for typographical,
spelling and content errors. Maintains established databases,
generates routine reports from such data. May create more complex
spreadsheets/graphs using departmental and KFHPW information.
Tracks/monitors budgets, posts data to ledgers. Reconciles
invoices and resolves discrepancies. Collects data with limited or
no direction, formats ad hoc reports. Completes full
quality/accuracy review of data and analyzes data and formulates
conclusions or recommendations beyond variance reporting.
Supervises staff on a regular, on-going basis with hire, fire,
training and performance management responsibility and authority.
Coordinates and organizes projects, most without direction,
schedules complex meetings and prepares materials such as agendas,
timelines, reports and presentations. Develops timelines, prepares
work plans and sets agendas sometimes without review. Takes
minutes, finalizes and distributes minutes without review.
Minimum five (5) years of administrative or comparable
High School Diploma OR General Education Development (GED)
License, Certification, Registration
Experience with project planning and coordination.
Writing and math skills.
Customer service and communication skills.
Initiative, discretion and analytical ability.
Proficiency with software used by the department.
Typing: 55 WPM.
Skills testing as appropriate.
Advanced education courses.
Primary Location: Washington,Renton,Renton Administration -
Glacier Scheduled Weekly Hours: 40 Shift: Day Working Hours Start:
07:30 AM Working Hours End: 04:00 PM Job Schedule: Full-time Job
Type: Standard Employee Status: Regular Employee Group/Union
Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Individual
Contributor Department: Renton Admin Rainier - Pop Mgmt UR-Admin
Support Svcs - 1130 Travel: No
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