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SPD Coordinator

Company: Valley Medical Center
Location: Renton
Posted on: June 6, 2021

Job Description:

Job Description

Supply Chain

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.

TITLE: SPD Coordinator

JOB OVERVIEW: Assess and monitor the Supply Tech's work assignments. Lead Supply Tech's in process improvement. Analyze indicators to determine stock levels within the Case Cart and General Stores Inventories based on minimum requirements, lead time, storage space and vendor reliability. Manage the cycle counting of inventory process, and in addition, participate in regular shift assignment. Assists in the development, implementation and maintenance of the organization's supply storage systems. Assists in maintaining the MMIS including applications of par level and min/max parameters.

AREA OF ASSIGNMENT: Distribution

HOURS OF WORK: Evenings

RESPONSIBLE TO: Manager, OR/Gen. Stores Inventories & Distribution

PREREQUISITES:

  • High School or GED diploma preferred.

  • Valid Drivers License.

  • Minimum 3 years' experience in a hospital-based supply distribution setting.

  • 2 years lead or supervisory experience in Supply Chain activities preferred.

QUALIFICATIONS:

  • Neat and well-groomed appearance.

  • Able to communicate effectively in a diverse population.

  • Able to interface with all areas of the Supply Chain including, Receiving, Distribution, Purchasing and user departments within VMC.

  • Demonstrates effective interpersonal skills.

  • Experienced in the OR Case pulling process.

  • Demonstrates ability to act independently.

  • Exhibits leadership abilities, including planning, coaching and performance assessment.

  • Familiarity with inventory management, receiving, warehousing and supply chain management.

  • Able to set priorities, produce work and meet deadlines. Able to work in a setting with a wide variety of duties and numerous interruptions.

  • Demonstrates a thorough understanding of the principles of sterility, packaging integrity, rotation of stock, expiration dating and infection control techniques.

  • Meet physical requirements.

  • Proven history of performance aligned with the Service Culture Guidelines.

UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS:

See Generic Job Description for Service Partner.

PERFORMANCE RESPONSIBILITIES

A. Generic Job Functions: See Generic Job Description for Service Partner.

B. Essential Responsibilities and Competencies:

  • Ability to perform all responsibilities listed in the Supply Tech job description.

  • Responsible for monitoring daily Distribution staff assignments and for reporting any staffing problems to the Distribution Manager.

  • Assists with the assessment, development and implementation of varied monthly schedules to provide adequate department coverage.

  • Assists in inventory management by assessing storeroom capacity, usage history, pipeline time and making appropriate adjustments to MMIS.

  • Participates in quality assurance by providing follow-up information and reviewing department procedures with Distribution staff.

  • Performs random monthly inspections of par locations to ensure Techs are maintaining their assigned areas, with a focus on monitoring for expired supplies.

  • Responsible for assigning storeroom locations to new stock and updating locations on current inventory in general stores and case cart inventories.

  • Super User of ParX system.

  • Continually evaluates workflow and recommends/implements changes to maximize efficiency and productivity.

  • Acts as a liaison between staff, Distribution Manager, Inventory Control Coordinator, Nursing Managers, OR Coordinators and other hospital departments.

  • Serves as first point of contact for discussing/counseling staff on specific areas of job performance or noncompliance.

  • Is available as a general and technical resource for the department.

  • Participates in committees/meetings concerned with Distribution issues.

  • Presents a courteous and polite manner when inquires are made whether by phone or personal contact at all times.

  • Assists in assigned area of Distribution department annual inventories/cycle counts.

  • Assists with modifications or development in all supply and service areas when requested.

  • Assists buyers in forecasting usage on new stock items.

  • Requires repetitive lifting, pushing, carrying, light supply loads 55% of shift assignment.

  • Requires standing and walking 75% of shift assignment.

  • Requires hearing and vision correctable to normal range.

  • Requires comprehension, reading, writing, recording, calculating, and communicating.

  • Requires working in an environment of changing temperatures, noise levels and moving objects.

  • Primary emphasis on supply chain processes and a secondary emphasis on information technology.

  • Assist in PAR stock redesign throughout VMC.

  • Promote inventory management improvements throughout VMC.

  • Assures that proper storage techniques and good housekeeping practices are enforced to ensure acceptable storage conditions for medical and surgical product throughout VMC.

  • Coordinates and schedules regular cycle counts.

  • Ensure standard processes, policies and procedures are being followed in all daily job assignments.

VALLEY MEDICAL CENTER

JOB DESCRIPTION FOR DISTRIBUTION COORDINATOR

01/06/2016

Revised 02/10/2020

Job Qualifications:

PREREQUISITES:

  • High School or GED diploma preferred.

  • Valid Drivers License.

  • Minimum 3 years' experience in a hospital-based supply distribution setting.

  • 2 years lead or supervisory experience in Supply Chain activities preferred.

QUALIFICATIONS:

  • Neat and well-groomed appearance.

  • Able to communicate effectively in a diverse population.

  • Able to interface with all areas of the Supply Chain including, Receiving, Distribution, Purchasing and user departments within VMC.

  • Demonstrates effective interpersonal skills.

  • Experienced in the OR Case pulling process.

  • Demonstrates ability to act independently.

  • Exhibits leadership abilities, including planning, coaching and performance assessment.

  • Familiarity with inventory management, receiving, warehousing and supply chain management.

  • Able to set priorities, produce work and meet deadlines. Able to work in a setting with a wide variety of duties and numerous interruptions.

  • Demonstrates a thorough understanding of the principles of sterility, packaging integrity, rotation of stock, expiration dating and infection control techniques.

  • Meet physical requirements.

  • Proven history of performance aligned with the Service Culture Guidelines.

Keywords: Valley Medical Center, Renton , SPD Coordinator, Other , Renton, Washington

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